Tips on how to focus on the task at hand

As someone who offers admin and editorial support, I often juggle a variety of tasks, from social media content writing to editing, formatting and proofreading copy. Multitasking may be the name of the game, but in reality, true productivity comes from focused attention on one task at a time: working smarter, not faster. That means giving each task the attention it deserves, without letting your mind wander.

You may lack of focus may be because you’re hungry, tired, stressed, anxious, or distracted by something/someone in your environment. In this musing, I thought I would share a few practical strategies I’ve found effective for staying focused, on track and delivering high-quality work throughout the day.

1. Start with a clear plan

Before diving into work, take a few minutes to plan your day. List your tasks, prioritise them, and set realistic time blocks. Having this plan reduces the urge to hop between projects and gives each task its moment.

I use an online diary to list tasks, but there are plenty of task management tools available if you’re super-techy. Estimating how long each task might take and scheduling time blocks makes my plan more achievable.

(I plan my whole week on a Sunday evening, but check each morning that all tasks from the previous day were completed.)

2. Set SMART goals

If your lack of focus results from feeling overwhelmed by a task, try breaking it down into smaller, bite-sized tasks that are more achievable. SMART stands for:

• Specific. What exactly needs to be done?

• Measurable. How will you track progress?

• Achievable. Can it realistically be done by the deadline?

• Relevant. How does it fit with the overall plan or bigger goal?

• Timely. When does it need to be done?

3. Eliminate (or at least minimise) distractions
Distractions are huge focus-killers, especially in admin and editorial work where accuracy and consistency matter.

I keep my phone on silent during work sessions and all notifications switched off. If you think you’ll be tempted to check social media, use a website blocker like Freedom or StayFocusd.

I’ve never been good at staying focused in an office environment. If you have to work in a shared environment, noise-cancelling headphones can be a game-changer. Alternatively, set boundaries with colleagues or clients, letting them know when you're available for quick chats and when you’re not. You can also move to a quiet area, close the door to your office (if you have one) or play calming ambient music or white noise.

4. Take regular breaks

One of my most effective tools for staying focused on longer tasks is to take regular breaks. Just 5 minutes away from the task can be helpful, especially during tasks that require a lot of concentration, such as editing long documents. It also gives me opportunities to reset, stretch, and come back to my work with fresh eyes.

Have you heard of the Pomodoro technique? Here, you work in 25-minute bursts followed by a 5-minute break. After four sessions, I take a longer break of about 20–30 minutes. This rhythm helps maintain mental stamina. Have a go.

5. Keep your workspace tidy
You’d be surprised how much visual clutter can affect mental clarity. A clean, organised workspace makes it easier to focus on the task at hand. I keep only the essentials on my desk: iPad, notepad, pen, a couple of plants, and a cup of tea. Everything else, documents, cables, and office supplies, are kept in drawers. It’s a small step that makes a big difference in focus for me: as they say, ‘a cluttered desk often leads to a cluttered mind.’

On-screen clutter matters too. I close apps and windows that aren’t related to what I’m working on to keep my digital space clear.

6. Be kind to your brain
Focus isn’t just about willpower; it’s about well-being supported by good habits. Stay hydrated, take regular breaks, and don’t skip lunch. Your brain works better when you treat it well.

I also try to get some fresh air or movement during my longer breaks; having a dog means I get out for walks, which improves my concentration. No amount of productivity tools can replace self-care.

In conclusion

Focusing on one task at a time isn’t always easy, but with a bit of structure and intention, it is achievable. Whether I’m proofreading a client’s newsletter, editing copy for a book, or auditing a website, applying the strategies above helps me deliver my best work and finish my day on time.

Whether you’re dealing with too many competing priorities, a lack of sleep, or just having a more hectic day, not being able to focus can dampen your productivity. Having some simple tricks at your fingertips can help you stay on track. So, why not give them a go and see if your productivity and the quality of your work thank you for it.

I hope this helps xx

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